Vanking Celkar Group, a fast-growing importer of car parts, faced the challenge of increasingly large warehouse and sales operations. Implementing enova365 together with the XWMS warehouse system gave the organisation full control of its logistics processes and laid solid foundations for further growth.
Rapid growth and rising logistics requirements
Vanking Celkar Group is a Polish family-owned company that has been steadily building its position in the car parts market for over 20 years. Its rapid growth is reflected both in the increasing scale of its business and in the growing complexity of its logistics operations. The company offers over 20,000 products, works with 350 suppliers and sells to 25 countries in Europe, Africa and the Middle East. Warehouse operations take place in a modern 4,000 m² logistics centre, and the organisation’s growth is supported by a team of 70 employees. Double-digit year-on-year sales growth and a constantly expanding product range make logistics key to further scaling the business.
Operational challenges: when existing solutions are no longer enough
As the number of orders grew and Vanking expanded its exports, logistics processes became more complex, and manual or semi-automated operations began to limit warehouse efficiency. To cope with the growing scale of the business and prepare for further growth, Vanking needed a modern, flexible ERP system. At the same time, a specialised warehouse management system was required. Although enova365 provided full control of commercial and financial processes, handling intensive warehouse operations called for a tool dedicated to logistics.
The XWMS implementation aimed to automate warehouse operations, streamline order picking and provide full, real-time control of stock levels. Another important element of the project was integration with orders placed through the B2B channel, enabling a smooth transition from order receipt to fulfilment and shipping.
XWMS was chosen because the company needed a solution that naturally extends the capabilities of enova365, providing high operational efficiency and the flexibility needed for further growth.
The warehouse after implementation – digital control of operations
After XWMS was implemented, Vanking’s warehouse was transformed from partly manual operations into a fully controlled, digitally managed logistics environment. The system provides up-to-date insight into stock levels and full control of the flow of goods – from receiving deliveries to picking and shipping orders.
One of the key improvements was the ability to carry out stocktaking in real time without stopping warehouse work. Staff can check stock accuracy on an ongoing basis, which eliminates operational downtime and increases data accuracy.
The system automates resource reservation as early as order intake, which speeds up preparing shipments and improves the organisation of warehouse work. Picking has become more orderly and predictable.
XWMS also provides full control of internal processes by recording the operations performed by employees. Precise reporting makes it possible to analyse performance and optimise logistics processes. In the daily work of warehouse staff, the system supports locating goods, indicates optimal picking paths and reduces the risk of mistakes, which translates into faster order fulfilment and better ergonomics.
The XWMS implementation also introduced more advanced monitoring of warehouse work. The system measures the time needed for individual activities, such as repacking goods, which makes operational control more accurate and provides a basis for further process optimisation. Receiving was also improved, for example by allowing the country of origin to be assigned at the receiving stage. This improves the quality of warehouse data and supports sales and reporting processes.
Significant improvements also covered internal logistics. The system considerably sped up picking goods from high-bay storage, which had previously been one of the more time-consuming warehouse tasks. Logistics integrations were also extended to further courier companies, increasing delivery flexibility and making it possible to better meet customers’ needs. In order picking, the integration of the system with warehouse automation plays a special role, supporting the picking process and increasing its efficiency and repeatability.
Results of the implementation
Integrating the ERP and WMS streamlined logistics processes and created a solid basis for further scaling of the business. Using XWMS, the company gained full control of stock levels and transparency of warehouse operations. Every stage of order fulfilment is monitored and reported, which makes processes more predictable and simplifies operational management.
Automating warehouse operations improved both sales and logistics – orders are fulfilled faster and the risk of picking errors has been significantly reduced. Better work organisation and access to detailed operational data have made it possible to manage the team more effectively and make optimal use of warehouse resources.
The flexibility of the solution also proved to be an important benefit. The combination of enova365 and XWMS makes it possible to adapt the system to changing business needs, supporting the company’s growth and expansion into new markets.
Post-implementation development and scalability
The end of the main implementation stage did not mean the end of the cooperation. The system was designed as an environment open to further development, so it can be extended step by step as the company’s business needs grow.
One example of post-implementation development was integration with the TecDoc industry catalogue, which improved part identification and made it possible to handle replacement parts as a separate product group. This increased the transparency of the offer and streamlined the work of both the sales department and the warehouse.
Thanks to the flexible architecture of enova365 and the capabilities of XWMS, the company can introduce new functions without disrupting day-to-day operations. The scalability of the solution allows processes to be adapted to a growing number of orders, an expanding product range and new sales channels. In practice, the system not only meets the company’s current needs, but also provides a solid basis for further digitalisation and process automation.
Further improvements are planned as part of the system’s ongoing development, including automatic assignment of warehouse tasks, development of special issue processes divided into zones, and optimisation of location suggestions during receiving and picking. Work is also planned on item dimensioning and on developing dedicated XWMS modules, which will tailor the solution even more closely to the company’s operational specifics.
ERP + WMS as the foundation for further growth
Integrating enova365 with the XWMS warehouse system created a consistent environment for managing business and logistics operations, supporting Vanking in pursuing its ambitious growth plans. With full control of warehouse processes and automated order flow, the company can handle a growing number of operations without losing efficiency. Its modern systems make it possible to scale the business both in Poland and abroad. Efficient logistics management, integration with sales channels and up-to-date access to operational data support expansion into new markets and the development of new distribution channels.
Today, the combination of ERP and WMS is the foundation of the organisation’s stable growth – providing control, operational predictability and the flexibility needed to keep developing in a rapidly changing business environment.
Lessons for enova365 partners
The implementation at Vanking Celkar Group shows that as a company grows, standard ERP functions may no longer be enough to manage logistics effectively. This moment usually comes when the number of orders and SKUs increases, the warehouse starts to limit the pace of order fulfilment, and the company develops multi-channel sales or expands abroad. Under such conditions, implementing a specialised warehouse management system that streamlines operations and makes processes scalable becomes key.
The integration of enova365 with XWMS shows that extending the ERP environment with advanced warehouse management not only brings order to logistics, but also increases the efficiency of the entire organisation. By automating warehouse operations, controlling stock levels in real time and integrating with sales channels, companies can handle a growing number of orders without increasing operational complexity.
For enova365 partners, implementations of this kind are a natural way to develop their offer. Extending the ERP system with XWMS makes it possible to increase the value of projects, serve larger and more demanding organisations, and support clients in automating logistics and preparing for further growth.
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